RAILWAY TRAVEL FORMS

Types of Railway Travel Forms

0101. The various travel forms for journey by rail which are presently in use in the Navy, are as follows:-

Form No Description CDA responsible for audit and payment
IAFT 1707 Warrant (Voucher) Form 'B' for small parties, invalids & family CA (Fys), Calcutta for sailors CDA (N), Mumbai for officers
IAFT 1707A Warrant Form 'C' for military special trains, vehicles wagons & compartments The Controller of Accounts (Factories), Calcutta
  Warrant Form 'C' for wagons by goods train issued to officers for conveyance of personal effects The Controller of Defence (Accounts), Navy
IAFT 1709A Concession Voucher Form 'D' for officers when travelling at their own expense & their families The Controller of Defence (Accounts), Navy
IAFT 1711 Military Credit Note CA(Fys), Calcutta
IAFT 1720 Concession voucher for MNS/ /CADETS sailors and families and equivalent CA (Fys), Calcutta
IAFT Certificate for Military pensioners proceeding to attend regimental re-unions CA (Fys), Calcutta
IAFT 1733 Unaccompanied baggage certificate (Goods Train) CDA(N), Mumbai
CA(Fys), Calcutta
IAFT 1752 Individual warrants for Officers & sailors CDA(N), Mumbai for officers
CA(Fys), Calcutta for sailors

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Loss of Travel Forms. In the event of loss of any travel form, the issuing authority will immediately notify all railway authorities in the area including the under mentioned, with a request to publish a notice about the loss in the railway Gazette:-

(a) Chief Commercial Superintendent of Railway concerned.
(b) Station Master of the local station where the loss occurred.
(c) Headquarters office of the railway concerned.
(d) Report the loss to CDA(N), Mumbai and CA (Fys), Calcutta.
(e) Since the notification in the Railway Gazette of the loss of forms tends to minimise the chances of their misuse, it will be the responsibility of the Issuing Authority to continuously progress the matter with the Railway Authority so as to ensure that there is no undue delay in issuing of the notification.

Loss of forms will be attributed to negligence of duty and dealt with as loss of 'public money' under 'Financial Regulations for the Navy' and reported to Naval Headquarters through normal staff channels. The statement of case will be prepared by the ship/establishment and forwarded to the Administrative Authority concerned together with a copy of the Board of Inquiry proceedings if convened as per the existing regulations, for remarks/recommendations. The Administrative Authority will obtain audit report from CA(Fys), Calcutta/CDA(Navy), Mumbai.

Regularisation of Loss.

(a) All forms except IAFT 1752. The AA concerned will refer the case for regularisation through CDA(N) to concerned Directorate at NHQ for obtaining Govt. sanction.

(b) Form IAFT 1752. Ships/Establishments are required to ascertain the cost of IAFT 1752 lost from CDA(N), Mumbai/CA(Fys), Calcutta within 3 months of detection of loss of forms in question based on the highest fare for the possible longest distance that could be traveled from one end to the other end of the country. The loss thus assessed should be regularised by the CFA concerned.

Procedure for claiming refund of unused or partly used CTSs obtained in exchange of Railway Warrants/Concession Vouchers.

Action by Individuals.

(a) Unused or partly used tickets are to be deposited with the Station Master at the Railway Station where the journey was to have commenced or was terminated before expiry of validity date and a certificate to that effect is obtained.

(b) The certificate obtained in lieu of surrendered ticket is to be handed over to the ship/establishment.

(c) When lesser number of persons travel from the starting station than that booked, the matter is to be reported to the Station Master of the starting station who will make necessary correction of the warrant or concession voucher to show the actual number traveling. The Station Master with stamp and seal should attest this correction. The corrected tickets on completion of journey are to be handed over to ship/establishment for necessary action.

(d) When some of the members of the party booked on CSTs desire to terminate the journey enroute, a certificate showing the number of persons who terminated the journey short of booked destination should be obtained from the Station Master concerned.

Recovery of Loss.

(a) In case any individual fails to apply for refund within stipulated period (6 months) the loss caused to Defence thereby will be debited to his pay account.

(b) In case no refund is forthcoming from railway in spite of best endeavour by the unit concerned or the railway rejects the claim on account of time limitation etc. the loss thus caused to Defence will be regularised under the order of CFA.

Charging of Reservation Fee from Military personnel. As per Rule 128 (10) of Military Tariff, 1986 reservation fees are not to be charged for reserving accommodation for Military personnel traveling on warrants/vouchers (IAFTs 1752 & 1707 respectively). However, such amounts (Reservation Charges) at Public Tariff shall be levied and debited from Ministry of Defence. Super-fast surcharge will continue to be paid by military personnel they opt to travel by super-fast train.

Traveling by Rail without exchanging a Railway Warrant. In case where service personnel are not able to get their warrants exchanged for tickets at the forwarding station, they should advice the Guard of the train before undertaking the journey, who will issue a certificate that the passenger have been permitted to travel upon condition that they subsequently get the warrants exchanged for excess fare tickets at the first stopping station where there is time or even earlier if they can contact the ticket checking staff. In such cases the warrants will be collected and free excess fare receipts covering the journey from the starting station to the destination station shown in the warrants will be given to them without levying any fare or excess charge. Full particulars of the free excess fare ticket issued should invariably be shown on the warrants the cost of which will be debited to the Ministry of Defence.

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Definitions (Rule 2 TR)

Competent Authority. The government or any other authority to whom powers may be delegated by the government. (A list of such competent authority is given as Appendix I).

Competent Financial Authority. The term means the authority within whose financial powers the amount falls.

Daily Allowance. The term means an allowance for absence from HQ/permanent duty station which is intended to cover the ordinary daily charges incurred by an individual in consequence of such absence.

Duty. An individual is considered for the purpose of these rules to be 'on duty', when proceeding/performing a journey specified by regulations in the interest of public service and not at the request, or for the personal convenience.

Main Route. The term means the most convenient route being that usually taken by the traveling public.

Authorised course of Instruction. Means any course or class of Instructions or refresher course authorised by regulations or by special sanction of the Government.

Body of troops. Body of troops is body of two or more service personnel which may include JCO/OR/Airman (including MWO/WO) Sailors (including MCPO I & II) element in it. When forming a part, the despatching authority will specifically place an officer in command which will be stated on the movement order.

Indian Limits. The terms means the territory of India comprising the territories of the states and the Union Territories specified in the First Schedule of the Constitution.

Baggage. The `term baggage' is not subject to the definition. It is for the Controlling officer to satisfy himself that a claim to re-imburse on account of the transportation of Baggage is reasonable. On occasions when an officer is not permitted to transport his private conveyance at government expense, his motor vehicle may be viewed as covered by the terms baggage (Rule 67 TR). The family will be allowed to convey the balance of the baggage when moving apart from the head of the family without the sanction of the competent authority subject to the condition that the total quantity of baggage conveyed by the individual by him, the quantity conveyed to depot should not exceed the maximum entitlement.

Actual Cost of Traveling. The term means the actual cost of transportation of an individual, family, baggage including charges for ferry and tolls (except Octoroi) and charges for mazdoor. It does not include expenses on boarding and lodging, refreshments or any other incidental expenses.

Family. “Family” means the service personnel's wife or husband as the case may be and two surviving unmarried children or step children wholly dependent on the service personnel irrespective of whether they are residing with the service personnel or not. It includes married daughters who have been divorced, abandoned or separated from their husband, widowed daughter and residing with the service personnel and are wholly dependent on the service personnel, parents and/or step mother residing with and wholly dependent on the service personnel, unmarried minor brothers as well as unmarried divorced, abandoned, separated from their husband or widowed sisters residing with and wholly dependent on the service personnel, provided their parents are either not alive or are themselves wholly dependent on the service personnel.

Wholly Dependent. Denotes that the dependent's income from all sources does not exceed Rs. 1500/- per month and is permanently residing with the head of the family.

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Rates of Daily Allowances (Rule 60 TR).

Rates of daily allowance in respect of service personnel are as follows, subject to the existing conditions:-

(a) When the service personnel do not stay in a hotel or make their/his/her own arrangements:-

Pay Range Other than Those mentioned in col (3), (4) & (5) B1 class cities and expensive Localities A class cities and specially expensive Localities A1 class cities
Rs.16,400 & above 135 170 210 265
Rs.8,000/- & above but Less than Rs.16,400/- 120 150 185 230
Rs.6,500/- & above but less than Rs.8,000/- 105 130 160 200
Rs.4,100/- & above but Less than Rs.6,500/- 90 110 135 170
Below Rs.4,100/- 55 70 85 105

(b) When the service personnel stay in a hotel or other establishments providing boarding and/or lodging at scheduled tariffs.

Pay Range Other than Those mentioned in col (3), (4) & (5) B1 class cities and Expensive Localities A class cities and specially expensive Localities A1 class Cities
Rs.16,400 & above 335 425 525 650
Rs.8,000/- & above but Less than Rs.16,400/- 225 330 405 505
Rs.6,500/- & above but less than Rs.8,000/- 200 250 305 300
Rs.4,100/- & above but Less than Rs.6,500/- 130 160 195 245
Below Rs.4,100/- 65 85 100 125

Carriage of personal effects on transfer between the places connected by Road and not connected by Rail (Rule 61A TR).

The allowance of carriage of personnel effects on transfer between places connected by road only in respect of service personnel is admissible as follows:-

Basic Pay P.M A1/A//B1 Class Cities Rs.Per KM Other Places Rs. Per KM
Rs.8000/- and above 30.00 18.00
Rs.6500/- & above but Less than Rs. 8000/- 15.00 9.00
Rs.4100 and above but Less than Rs. 6500 7.60 4.60
Below Rs. 4100/- 6.00 4.00

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Conveyance for Air Journeys in India (Rules 62 & 108 TR).

Travel by air within Indian limits is permissible on permanent duty and temporary duty by officers of the rank of Captain (I.N) and above and their discretion.

Travel by Air within Indian limits at higher rates will be admissible on permanent and temporary duties as follows:-

If an airline has more than one class of accommodation, the entitlement will be as follows:-

Officers Entitlement
Chief of the Naval Staff Vice Admirals Officiating CNS of RADM and above First Class/ Executive Class
Other Officers Economic Class

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Permanent Transfer (Rule 67 TR)- Officers

The following are the various entitlements admissible to officers on their permanent transfer:-

(a) Scale of Accommodation and Mileage Allowance. Entitlements for Mileage allowance and scale of accommodation for journeys on permanent duty will be same as journey on temporary duty by different modes of transport. With a view to encouraging the adoption of small family norms by service personnel, it has been decided that travelling allowance on transfer will be restricted to only two dependents children of a personnel. This restriction, which have come into effect from 01 Jan 1999, shall not, however, be applicable in respect of those service personnel who already have more than two children prior to 01 Oct 97. Further, children of service personnel born between 01 Oct 97 and 31 Dec 98 will also be entitled for such benefits as are admissible under the TR to service personnel and their families on transfer irrespective of the number of children that they may already have. This restriction shall also not be applicable in respect of those service personnel who are presently issue-less or have only one child and the subsequent pregnancy results in multiple births as a consequence of which the number of children exceeds two.

(b) Composite Transfer Grant. The following Composite Transfer Grant will be payable with effect from 01 Oct 97 in case of transfers involving a change of station located at a distance of or more than 20 Kms from each other:-

Service Personnel Composite Transfer Grant
  Married Single

All Officers in First Grade including MNS officers, MID & Honorary Commissioned Officer

1 month's basic pay + Rank Pay 80% of basic pay + Rank Pay

NOTE 1: In cases of transfer to stations which are at a distance of less than 20 Kms. from the old station and of transfers within the same city, the Composite Transfer Grant will be restricted to one-third of the basic pay, provided a change of residence is actually involved. Further, the transfer incidentals for the service personnel and the members of his family as well as the road mileage for journeys between the residence and the railway station/bus stand/airport at the old and new stations, which are presently admissible shall no longer be admissible. These will instead of subsumed in the Composite Granter Grant.

(d) Baggage Entitlements. The entitlements for carriage of personal effects by rail for officers and sailors under the provisions of Rule 67 (c) (i) and Rule 70 (d) (i) respectively will be as follows:-

Pay Range Personal effects that can be carried
Rs. 16,400/- and above

Full four wheeler wagon/VPUs/Motor Parcel Van or 6000 Kgs by goods train or one double container.

Rs. 8,000/- and above but less than Rs.16,400/-

Full four wheeler wagon/VPUs/MPV or 6000 Kgs by goods train, or one single container.

Rs. 6,500/- and above but less than Rs. 8000/- 3000 Kgs. by goods train.
Rs. 4,100/- and above but less than Rs. 6,500/- 1500 Kgs. by goods train
Below Rs. 4,100/- 1000 Kgs.

NOTE 1: Defence personnel in receipt of a revised pay of Rs.3,350/- p.m. and above may also be permitted to transport 1500 Kgs of personal effects by goods train.

(e) Transportation of Personal effects by Road between places connected by Rail. In case of carriage of personal effects by road between places connected by rail, defence personnel can draw actual expenditure on transportation of personal effects by road or the amount admissible for transportation of personal effects by railway and an additional amount of not more than 25% thereof, whichever is less.

(f) Transportation of Private Conveyance. The scales for transportation of conveyance at Government expense for officers and sailors under Rules 67 and 70 TR respectively will be as follows:-

Pay Range Scale
Rs. 6,500/- and above One motor car, or one motor cycle/Scooter, or one horse.
Less than Rs. 6500/- One motor cycle/scooter/moped, or One bicycle.

(g) Conveyance of Motor Car (connected by Rail)

(i) The transportation of car shall be always on cash TA at railway risk i.e on Railway Freight charges. A warrant can not be issued for this purpose.

(ii) When conveyed under its own power between places not connected by rail the rate as prescribed by Directorate of Transport for Taxi is admissible. On such occasions officer shall not be entitled to traveling allowance for his own journey irrespective of the fact whether he traveled in that car or not.

(iii) When car is transported at Govt. expense, a chauffeur or cleaner may also travel at govt expense. The amount re-imburseable for chauffeur shall be actual expense or 2nd class fare which ever is less. He need not necessarily to travel along with the car and may travel by any other mode of conveyance.

(h) By Road Loaded in Private Truck. Actual transportation charges, but restricted to (between stations connected by rail) :-

(i) Transportation charges by rail at railway risk

or

(ii) By road at rates notified by the DOT for Taxi

or

(iii) Actual amount paid to the transport company whichever is least.

(j) Motor Cycle/Scooter/Moped.

(i) It can be conveyed by rail on cash TA or on warrant. When transported by any other mode i.e road etc. cash TA as per rail or amount actually paid whichever is less is admissible.

(ii) When transported under its own power rates as notified by the Director or Transport for autorickshaw at starting station limited to the fare by rail (when stations are connected by rail).

(iii) Not connected by Rail. Rates notified by the concerned director of transport for autorickshaw of starting station.

(k) Additional Journey to previous duty Stn. An additional free warrant by the entitled class for both onward and return journey to previous duty station will be allowed in case the individual has to leave the family behind due to non availability of accommodation at the new station of posting [Rule 67 (a)(1) (5) (i) TR].

Military Nursing Officers (Rule 68 TR)

Free conveyance on first permanent appointment to regular Military Nursing Service from place of residence to the station to which posted on warrant by 2nd ACt Class by rail. Actual cost of conveyance of baggage up to 300 kgs by passenger train is admissible.

On permanent duty journeys regular MNS officers will be entitled to all allowance admissible to regular service officer as given in Rule 67 TR.

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Permanent duty entitlement : Sailors (Rule 70 TR)

(a) Conveyance for Self From old duty station to new duty station.

(i) Rail. On warrant in the entitled class.

(ii) By Air Authorised move - Actual fare

(iii) By Sea. As per rail entitlement upto the port of embarkation and thereafter in appropriate class of accommodation on cash payment chargeable by shipping company. The actual fare is re-imburseable on production of receipt from the shipping company.

(b) Family. Sailors borne in AME and in occupation of Govt Accommodation or drawing CILQ at old duty station, their families are entitled free conveyance on warrant or Cash TA as under:_

(i) From old duty station to new duty station OR

(ii) From old duty station to home station/selected place of residence (SPR) (restricted to distance upto home station) when family accommodation at new duty station is not available or it is a non- family station.

(iii) From home station/SPR to new duty station for families moved to such a place due to non-availability of accommodation at new duty station or transfer to a non-family station on being subsequently brought in AME at new duty station or transfer to a family station.

(iv) Mode and class of travel will be the same as for Head of the family.

(c) Baggage Entitlements. The entitlements for carriage of personal effects by rail under the provisions of Rule 70 (d) (I) are contained in para 0319.

(d) Transportation of Personal Effects Between Places Connected by Rail (Entitled scale)

(i) By rail on warrant by goods train

(ii) By rail on cash TA. Railway freight charges by goods train is re-imbursed in full.

(iii) By road between stations connected by rail can draw actual expenditure on transportation of personal effects or the amount admissible on transportation by railway and an additional amount of not more than 25% thereof whichever is less.

(e) Composite Transfer Grant. In modification of Ruled 70 Travel Regulations 1991, the following Composite Transfer Grant will be payable with effect from 01 Oct 97 in case of transfers involving a change of station located at a distance of or more than 20 Kms from each other:-

Service Personnel Composite Transfer Grant
  Married Single
All sailors 1 month's basic pay 80% of basic pay

 

NOTE: In cases of transfer to stations which are at a distance of less than 20 Kms. From the old station and of transfers within the same city, the Composite Transfer Grant will be restricted to one-third of the basic pay, provided a change of residence is actually involved. Further, the transfer incidentals for the service personnel and the members of his family as well as the road mileage for journeys between the residence and the railway station/bus stand/airport at the old and new stations, which are presently admissible shall no longer be admissible. These will instead of subsumed in the Composite Granter Grant.

(f) Additional Journey to previous duty station. An additional free warrant by the entitled class for both onward and return journey to previous duty station will be allowed in case the individual has to leave the family behind due to non-availability of accommodation at the new station of posting.[ Rule 70 (a) (i) (5) TR].

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Conveyance for families of Grade II, III and IV when joining for Ist Time (Rule 72 TR) (On Allotment of Govt. Accommodation).

(a) Free conveyance for family joining head of family at duty station for the first time after marriage. The conveyance will be permissible from the home of the head of the family/place of marriage/selected place of residence provided the cost does not exceed the cost of conveyance from the home of the head of the family.

(b) Individual is borne in AME and either occupying government quarters or claiming CILQ.

Conveyance to families of sailors when separated from Head of family (Rule 73 TR)

(a) Families of sailors borne in AME and residing with him at duty station, moves to home town/SPR (distance restricted to home town) consequent to the transfer of Head of family to a station where family accommodation is not available are entitled journey at Govt. expense.

(b) Free conveyance from Home town/SPR (distance restricted to home town) to duty station when head of family comes in AME at that station.

Road mileage @Rs..30 paise per Km for journey by road OR actual bus fare.

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Conveyance of families of sailors on Vacation of Govt. Accommodation (Rule TR 74 ).

(a) On vacation of Govt. accommodation after one year/on completion of time, families are entitled free conveyance to home town/SPR (distance restricted to home town only). The Commanding Officer may reduce the period of one year to six months in exceptional circumstances which should be recorded.

(b) On vacation of private accommodation (CILQ) when excluded from AME list to home town/SPR (distance restricted to home town only).

(c) Road mileage for road journeys @Rs. .30 paise per Km. OR actual bus fare.

NOTE: Families who avail free conveyance under this rule to their homes will not be entitled to such conveyance to rejoin the head of the family before the expiry of one year of their vacation. After rejoining such families are not entitled free conveyance to home on second vacation within a period of one year from the date they rejoin the Head of family.

Family Moving Apart from the Head of Family on Permanent Transfer (Rule 85 TR)

When entitled to travel under the regulations and not accompanying the head of the family but precedes or follows him under Rule 16 TR and travels from:-

(a) Old to New duty station or
(b) Old to a station other than new duty station or
(c) From a station other than old duty station to new duty station entitled:-


(i) Conveyance.

(aa) Warrant or on Cash TA restricted to actual expenditure or fare of entitled class whichever is less.

(ab) By Air - who are entitled to travel by air at their discretion (Rule 62 TR).

(ii) Baggage. Conveyance of baggage upto the maximum entitled scale less quantity carried by the head of family.

NOTE: The Govt liability in all the above circumstances will be limited to the distance between the old and new duty station of the head of family.

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ENTITLEMENT ON TEMPORARY DUTIES : OFFICERS/SAILORS

Class of Accommodation for Travel by Rail (Rule 92 TR).

Except where otherwise specifically provided for, the class of accommodation by rail for journey on temporary duty will be as for journeys on permanent duty.

Travel in AC First Class (Rule 94 TR).

Officers of the rank of Captain (I.N.) and above are entitled to travel on temporary duty by rail in air conditioned first class.

The facility of air-conditioned first class is not entitled for the following journeys:-

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Entitlement to travel in Rajdhani/Shatabdi Express (Rule 95 TR).

Under the provisions of Rule 95 of Travel Regulations, 1991, the entitlement for journey by Rajdhani/Shatabdi Express will be as follows:-

(a) Rajdhani Express.

Service Personnel Entitlement
(i) Captain and above including ADG MNS Ist AC
(ii) Other officers in Ist grade including MNS officers, Midshipmen, Holding Honorary Commission, MCPOs/CPOs 2nd AC
(iii) Pos AC 3 Tier
(iv) Others AC Chair Car

NOTE: Travel by AC III-Tier sleeper will be permissible where no AC Chair Car accommodation is available.

(b) Shatabdi Express.

Service Personnel Entitlement
(i) Captain and above including ADG MNS Executive Class
(ii) Other officers in Ist grade including MNS officers, Midshipmen, MCPOs Holding Honorary Commission, MCPOs/CPOs, POs and below AC Chair Car

NOTE: Service personnel and their families will travel on Warrant/Form 'D'/CVs or can draw cost of warrant when actually traveling by these trains.

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Temporary Duty Entitlement - Officers (Rule 119 A TR).

(a) By Rail.

(i) Railway warrant by entitled class for rail journey or cost of railway warrant when warrant not used.

(ii) Road mileage as prescribed by Director of Transport for taxi auto/ rickshaw rate per km from residence/place of duty to railway station and vice versa at both ends.

(iii) Daily allowance for the entire absence from Headquarters which is reckoned from the residence. It is meant to cover both on the way expenses as well as halt at outstations. It is calculated as explained in permanent duty entitlement. DA for halt and journey period may be calculated by the method which is more beneficial to the individual.

NOTE 1: When free rations are provided at ty duty stations, CLR amount will be reduced from the DA.

TA/DA Entitlement when deputed on temporary duty whilst on leave (Rule 150 TR).

(a) No TA admissible for both journey on leave

(b) TA/DA when on leave (including C/L)

(i) Can draw TA from leave station to duty Station & back when actually travelled both ways.

(ii) TA may also be allowed from one duty stn. To another & vice versa with prior approval of controlling officer.

(iii) No TA/DA for leave period when combined/ enroute ty duty.

(c) Authorities as a special case/sanction

(i) Conveyance may be authorised when detailed for ty duty while proceeding/ returning from leave.

(ii) when detailed for ty duty at his leave stn.

(iii) Sl. (i) & (ii) conveyance can be drawn Provided only concerned individual is to perform duty and its in public interest and no other person could be deputed.

(d) when individual at ty duty stn. proceeds on leave from ty duty & return thereafter TA/DA is not affected.

(e) when an individual on leave is detailed to attend any civil court or any duty and draws TA/DA a certificate may be obtained from authorities in accordance with Sl. (iii) above.

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TEMPORARY DUTY ENTITLEMENTS - SAILORS (RULE 119B TR)

Conveyance. Free conveyance in the entitled class from Headquarter to ty duty station.

Baggage. Railway Free allowance (not to be written on railway warrant)

Daily Allowance.

(a) For journey period - DA at ordinary rates.

(b) For Halt at Outstation

(i) If provided with 1/4 of daily allowance admissible to free boarding & lodging civilians as per their scale of pay up to 180 days (non hostel rates)

(ii) When not provided - 50% of DA admissible to civilians as with free boarding & lodging per their pay upto 180 days.Plus ration money

(c) Ty duty at HQ station beyond 8 KMs. DA is admissible at 50% of rates mentioned at (b) (I) &(ii) and (c) above of other localities.

(d) Daily Allowance when undergoing course of Instructions. Upto 180 days - As per (b) (I) & (ii) above and (c) above for half at outstation.

Road Mileage. As per laid down rates.

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Leave Travel Concession: Officers

LTC Admissible during the Ist Year of Commissioned Service. If an officer has availed LTC as a Midshipman or sailor, will not be admissible for any LTC during the Calendar year after the grant of commission. If he has not availed LTC as a Midshipmen or sailor before commission he will be admissible for LTC under Rule 177B during the Calendar year. On completion of one year commissioned service, the officer will be eligible under Rule 177A provided concession under Rule 177-B has not been availed during that calendar year and thereafter cycle of two years is followed starting with odd years:-

Illustration. A Midshipman or Sailor is commissioned on 01 Apr 98.

01 Apr 98 to 31 Dec 98

During this period LTC under Rule 177-B if no LTC has been availed as a sailor or Midshipman during the period from 01 Jan to 31 Mar 98.

01 Jan 99 to 31 Mar 99 LTC under Rule 177-B
01 Apr 99 to 31 Dec 99

LTC under Rule 177-A if no LTC has been availed under Rule 177-B during the period from 01 Jan 99 to 31 Mar 99 and in case of officer avails LTC under Rule 177-B during the period from 01 Jan 99 to 31 Mar 99, he is not eligible for LTC under any rule for the remaining period of the calendar year. Thereafter cycle of two years is followed starting with odd years.

LTC under 177-A.

(a) A service officer proceeding on annual/casual leave irrespective of its duration within Indian limits, is eligible to travel on warrant at public tariff rates by the main route to and from the nearest railway station to his home once in the second year of his commissioned service for the first time and thereafter once in a block of two years, The concession if not availed of in the year in which it is due ordinarily lapses but see clause (g) below.

(b) Once in a block of two years, in addition to the officer, his wife and dependent children as well as parents, sisters and minor brothers residing with and wholly dependent upon the officer will also be entitled free conveyance for journey to home town and back.

(d) Service officers who are not provided married accommodation in their new duty station and are permitted to retain family accommodation at the old duty station may travel to their old duty station instead of home town. The entitlement of the wife under 177(B) in such cases i.e. free travel upto 1450 Kms. and use of form 'D' for distance beyond 1450 Kms. would lapse for that year.

(e) Where the main route is wholly or partly by sea, the Embarkation Authority at the port will, on requisition from OC Unit (Commanding Officers of IN Ships and establishments in the case of IN Officers), arrange return sea passage within Indian limits. Road journey will be performed on warrant or cash payment will be made in accordance with Rule 47 TR.

(f) The OC (Commanding Officer of IN ships and establishments in the case of IN Officers) will have discretionary powers to authorise the use of warrant to a place other than the railway station nearest to the officer's home (See Note below), provided that no extra expense to the state is caused and that the authorised scale of the issue of warrants is not exceeded.

(g) An officer who, owing to the exigencies of the service, is prevented from availing himself of the concession of free conveyance in the block of two years in which it falls due, may avail of the concession in the first year of the subsequent block. For the purpose of determining his eligibility for further free conveyance, the concession will be held to have been availed of in the block of two years in which it originally fell due.

(h) An officer granted leave on medical certificate will be entitled to free conveyance on warrant to any place in India recommended by the medical board and the use of such warrant will not be held to affect the officer's eligibility to travelling concession otherwise admissible.

(j) Gorkha officers who have their homes in Nepal will be entitled to free conveyance from their duty station to their homes in that country under the provisions of the preceding clauses.

(k) In cases where annual/casual leave irrespective of the duration is granted at the end of a year an officer may commence the journey in the calendar year next to which the leave pertains. This will be subject to the conditions that the leave travel concessions (both for the outward and return journeys) are availed of within the leave period. The entitlement to leave travel concessions of the calendar year next to which the leave pertains shall remain unaffected.

(m) I.N. officers serving afloat who are granted leave from a port of call when their ships are away from the base port, will be entitled to conveyance, as follows:-

(i) From the port of call to the base port of the ship and back.
                                    OR

(ii) From the port of call to the home town and back.

Such officers granted leave from the port of call and choose to proceed to the base port of the ship will not be entitled to Leave Travel Concession for the wife under clause 177B in the same year.

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LTC Under Rule 177-B TR.

This LTC is in the second year of the cycle or when LTC under Rule 177-A is not availed and is as follows:_

(a) Service officers will be allowed, once in each calendar year, free conveyance to and from the place where they intend to spend their annual/casual leave irrespective of its duration subject to the journey not exceeding 1450 Kms. in each direction. A similar concession will be allowed once in each calendar year to their wives and their dependent children who proceed to the same station. Officer, his wife and children may travel either independently or together as may be convenient to them. The claim for the leave travel concession in respect of the journey of the one need not to depend on the journey performed by the other. The wife and children will be entitled to the concession irrespective of whether the officer does not perform the leave journey or that his annual/casual leave irrespective of its duration has or has not been officially refused. But the wives and children's return journey must be completed within six months from the date of commencement of their onward journey. The concessions will be counted against the year in which the onward journey commenced. The condition of six months may be relaxed by the NHQ/AAs.

(b) In case the officer, his wife (and dependent children) travel together in the next calendar year consequent upon the grant of leave to the officer at the fag end of the year, the leave travel concession of the wife and children will be regulated against the year against which the officer's own leave travel concession is being counted. The provisions of sub clause 177A (k) will also apply in this case.

(c) Where families are separated from the head of the family by reasons of the fact that the later is serving at a non-family station or where family accommodation is not available, leave travel concession is admissible for the officer's wife and dependent children from the station at which they are residing to the leave station of the officer. If the distance between these two stations is less than 1450 Kms. actual fare will be paid.

(d) When service officers and their families live away from the place of duty for any reasons, Leave travel concession may be allowed from the place of residence, upto the place of visit/home town and back to the place of residence, subject to the condition that the claim is restricted to the rail fare of the entitled class chargeable from service personnel by the shortest direct route between the duty station and the home town or declared place of visit, as the case may be. In such cases, service personnel should furnish the reasons for residing at a place other than the place of duty and the controlling authority should also satisfy itself regarding the genuineness of these reasons before admitting the claim with reference to the place of residence.

(e) Leave Travel Concession for the return journey to the wives of service officers to the HQ of the officer is admissible provided the wife's entitlement of Leave Travel Concession for the year is foregone in the following cases:-

(i) To a newly married wife coming from home town of the officer, the concession will be admissible irrespective of the fact whether the marriage took place during casual or annual leave of the officer.

(ii) To a wife who has been living at the home town of the officer and did not avail herself of the Leave Travel Concession in respect of the outward journey.

(f) Officers will travel on warrant but their wives and dependent children will be granted actual fare when his leave stn is upto1450 kms or paid upto 1450 Kms. in each direction or less.

(g) Officers will travel on warrant/Form 'D' by Rajdhani Express or can draw cost of warrant.

(h) In cases where officers, their wives and dependent children travel to leave stations distance being upto 1450 Kms. each way by modes conveyance other than rail i.e. by air, steamer, bus etc, the refund admissible will be as under:-

(i) In respect of officers themselves a refund of the value of warrant i.e. at public tariff rates under Rule 47 TR.

(ii) In respect of wives and dependent children of officers re-imbursement of the actual expenses not exceeding the cost of rail conveyance which would have been admissible had the journey been performed by rail in entitled class as per Rule 176 TR.

NOTE : Reimbursement for LTC journeys performed by private buses irrespective of ownership (the cost of propulsion being borne by the service personnel themselves) shall not be admissible.

(a) The concession will be applied as under in cases where officers and their wives and dependent children proceed for the same station and travel beyond 1450 Kms. limit:-

MODE OF TRAVEL REIMBURSEMENT OF FARE TO BE ALLOWED
  UPTO 1450 KMS. BEYOND 1450 KMS.
(a) BY RAIL (i) Using Form 'D'

60% of the 1st AC/2nd AC fare or fare of lower class of travel actually used if

NIL

(ii) Not using Form 'D' due to unavoidable reasons with permission of CO of Ship/EstbOi/C or Directorate/Branch at Service HQ/lower formation HQ

Full fare of 1st /2nd AC or of lower class of travel actually used, if any

40% of 1st/2nd AC or of lower classes of travel actually used if any for distance beyond 1450 Kms. to LTC station

(b) By mode other than rail

Full fare of 1st/2nd AC or actual cost incurred on the mode of travel whichever is less

40% of 1st/2nd AC fare of the actual cost incurred on the mode of travel for distance from 1450 Kms to LTC destination whichever is less

Rear Admiral & above

Full air fare in economic class in national carrier when travelling by air OR, full Ist AC fare by train.

40% of air fare till LTC destination OR 40% Ist AC fare by train.

(b) Officers when availing of the travel concession to leave authorised in this clause, if desirous of breaking journey for the period in excess of the time allowed by the railway rules, will be allowed to do so and issued with more than one warrant according to the number of their journey breaks but no deviation in the route to the final destination will be allowed. The different warrants issued will be linked with each other by the issuing authorities by making the following endorsement at the top of each warrant in red ink.

"Linked with warrant(s) No(s)_______ dt______ ex _______to _____

(c) Road conveyance, laid down in Rule 179 TR, will be admissible in addition to free rail conveyance admissible under this rule.

(d) The concession for leave station, under this rule, may be availed of all the user's option while proceeding either on annual or sick leave once a year only.

(e) The concession for leave station, under this rule, will not be admissible to those officers in whose case it is known at the time they proceed on leave that they will not return to duty on expiry of leave.

(f) The concession for leave station, under this rule, will not be admissible in the year in which the concession admissible for home town is availed of.

(g) If an officer, his wife and dependent children do not avail the leave travel concession for home town, under clause A above, in a particular year out of the concerned block of two years, he may avail himself of the annual/ casual leave irrespective of its duration, travel concession for leave station under clause B. If It is so availed in both the years of the block the leave travel concession for home town will lapse.

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Road Conveyance (Road Mileage) for Officers and Families while proceeding on leave (Rule 179 TR).

Officers and their spouse when travelling on LTC are entitled for road mileage from rail head to places laid down in Rule 179(I) chosen as performed by State/Central Govt. Transport agencies/Tourist Department buses. The amount of Road Mileage will be limited to the extent as prescribed by the Directorate of Transport for Taxies.

LTC for Aviation and Submarine Officers (Rule 180 TR).  Aviation and Submarine arms officers are entitled for self for free conveyance while proceeding on leave (including casual leave), once in a calendar year, on warrant, a free rail journey in the appropriate class upto a total distance of 1600 Kms. (800 Kms in each direction) for the forward and return journeys, both inclusive. This concession will be in addition to the leave travel concessions that the service officers are entitled to under Rule 177 TR.

LTC for Aviation and Submarine Sailors (TR 180). In addition to the LTC under Rule 184(i) TR air crew sailors and submariners are entitled to, once every year a free journey upto a total distance of 1600 Kms for the outward and return journey both ways. When availing concession under this rule sailors will be issued with concession voucher irrespective of the distance involved with the provision that re-imbursement of the cost of concession voucher will be restricted. to 800 Kms each way. Sailors may draw advance to purchase tickets in exchange of concession vouchers upto a maximum of 80% of Govt. liability for the cost of the tickets. Adjustment claims will be/preferred after completion of return journey.

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LTC - SAILORS

Under Rule 184(i) (a) TR. Sailors are entitled to free conveyance on warrant by rail once annually when proceeding on Annual leave/Casual leave by the main route to and from his home or any other leave station (see Note below) shall fall between duty station and home station for the convenient of individual and provided no extra expenditure is thereby caused to the State. When the main route is either wholly or partly by sea and railway communication also exits, conveyance by railway by the direct route is admissible. Those whose homes lie near a port on the Konkan Coast may, however be granted conveyance by sea in lieu of by rail between Mumbai and the port nearest to their homes.

LTC for Families of Sailors (Rule 184(ii) TR. When an individual proceeds on annual leave and his family accompanies him on the journey to his home station, the individual shall be reimbursed once in a year the expenditure incurred on concession voucher (IAFT-1720-A) in respect of his family for the outward and return journey.

The family may travel Independently. Return journey should however, be completed within six months from the date of commencement of outward journey.

Rule 184 (iii) TR. Once every alternate year, the sailor and his family have the option to travel to a leave station other than his home station. The journeys shall be performed on concession voucher and re-imbursement shall be restricted to cost of concession voucher upto a maximum distance of 1450 Kms each way. Expenditure beyond this distance will be borne by the individual.

Sailors while they are permitted to avail leave travel concession under clause (ii) & (iii) may be granted an advance to enable them to purchase rail tickets in exchange of concession vouchers (IAFT 1720A) subject to the conditions that the advance so paid will not exceed 80% of the sailor's liability for the cost of the ticket.

This will however not be allowed when availing passage second time after re-called from leave.

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MISCELLANEOUS TA ENTITLEMENT

Rail AC Accommodation for Patient - (TR 96)

The following entitlements under Rule TR 96 are as follows: -

Rail Accommodation for Prisoner & Insanes (TR 97)

  • Insane personnel with their escorts are entitle in 1st class reserved compartments.
  • Harmless/quite mental patient shall travel by entitle class when recommend by MO.

  • Military prisoner (except POW) with escorts shall travel by their entitled reserved accommodation.

  • Where possible separate be reserved for Defence services.

Conveyance for Personnel Suffering from Infectious or Contagious Diseases in Reserved Compartments (Rule 98 TR).

When travelling by rail and who are otherwise eligible for free conveyance will be entitled when authorised by PMO of ship/establishment to travel in 1st class reserved (two berth) coupe compartment or to a four berth 1st class compartment on trains which do not carry 1st class two berth coupe irrespective of the class to which they are entitled.

Rail Accommodation for Cipher/signal/Airforce/Naval Couriers in AC Ist Class Coupe(Rule 99 TR).

Cipher/Signal/Airforce/Naval Couriers carrying official mail/cryptographic Documents of Secret/Top Secret categories to travel in 2 berth AC IST Class coupe in trains other than Rajadhani and Shatabdi Express provided no 1st class coupe is available in a particular train. In case of non-availability of 2 berth in AC Ist class Coupe Compartment, the cipher couriers will be accommodated in a 4-berth AC Ist class compartment. The remaining two berths will be allotted to bonafide Service Personnel and their particulars checked in the presence of couriers. In case no bonafide Service Personnel are available to fill the berths, the entire 4-berth AC First Class Compartment will be reserved for Cipher/Signal/Air Force/naval Couriers.

In the absence of AC Fist Class/First Class Coach in any particular train, Cipher/ signal/ Airforce/Naval Couriers carrying official mail/Cryptographic Documents/devices of Secret/Top Secret categories will be accommodated in 4-berth enclosure in II AC-2 Tier Sleeper compartment. The remaining two berths will be utilised in the manner as stated in para above.

In respect of road journey the couriers may travel by the class corresponding to the 2nd AC of Railways.

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Traveling Allowance to Commissioned Officer on First Appointment (Rule 64 TR)

Conveyance.

(a) Self. Free conveyance as shown below from Home to station to which permanently posted

(aa) By Rail. On warrant in 2nd AC.

(ab) By Road. One mileage allowance at the rates under Rule 61. This will include journey by road from residence to Railway station/Bus stand.

(ac) In case the officer is required to report at one or two temporary duty station before proceeding to the station of a permanent posting, the entire journey from home/pre-commission Training Institute to the permanent duty station will be performed on warrant.

(b) Family. Free conveyance from home of the officer to the permanent duty station by direct rout. Mode and class of travel will be as in the case of the head of the family. Conveyance for families will not be admissible during the period of attachment but will be granted from their homes to the station of permanent posting of the officer.

Daily Allowance. Daily allowance for the journey period in accordance with Rule 59 & 60 TRs.

Baggage. Free conveyance of baggage upto 225 Kgs (including 25 Kgs from the training unit/establishment/IN Ship establishment if so availed of) on warrant from home station to which permanently posted.

Conveyance to individuals proceeding on leave after completion of the authorised Course of Instruction (Rule 90 TR)

TA admissible to Officers allowed to proceed on leave after attending course is as follows:-

From the station at which course is held to leave station - Actual expenses limited to LTC in one direction if admissible on the occasion.

From leave station to Permanent duty station actual expenses limited to the aggregate of:-

  • LTC on leave from leave station to the station where course is held, if LTC admissible on the occasion.
  • Fare of the entitled class from the station where course is held to permanent duty station.

Conveyance for Attendants (Rule 158 TR).

The entitlement will be as follows:-

  • When in the opinion of Medical Authority (Appendix VII of TR) attendant is necessary for accompanying a sick individual, Free conveyance on warrant for attendant for onward and return journey is admissible.

  • The attendant will be considered as travelling on duty.

  • The attendant will travel in the same class as recommended for sick individual by Medical Authority

Conveyance to Sick Families of Sailors (Excluding Honorary Commissioned Officer (Rule 166 TR).

The entitlement for families of sailors who are residing with the individual and borne in AME will be as follows:-

  • Free conveyance by rail/road/steamer from sailor's duty station to the hospital at another station and back.

  • Conveyance for attendants will be regulated in accordance with Rule 158 TR.

  • For road journeys road mileage for attendant and family at the rates authorised on leave is admissible.

  • Families of sailors not borne in AME may be provided free conveyance, as a life saving measure in emergent cases with attendant if required (Rule 158 TR).

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Entitlement on Re-called from Leave (Rule 151 TR).

Officers.

Officers when recalled from leave other than casual leave for duty before expiration of leave will be entitled to traveling allowance at temporary duty scale for the return journey to their duty station from the place at which the order of recall reaches them. Traveling allowance at the same scale for journey from their duty station to the leave station will also be allowed in respect of those officers who are permitted to avail the balance of leave on completion of the duty subject to the following conditions:-

(a) Leave initially granted was 30 days or more.
(b) Recalled before completion of half of the leave.
(c) Order of recall from will be issued by CNS/AA(COP). This power will not be delegated to any other officer.
(d) The entitlement to leave travel concession for the final return journey to duty station who are permitted to avail themselves of balance of leave on completion of duty shall remain unaffected.

Sailors.

(a) If the sailor had proceeded on Annual Leave with passage and recalled before completion of half of the leave granted, he shall be entitled to passage second time when proceeding on balance of Annual leave.

(b) Under similar circumstances had the sailor proceeded on his own expenses (concession voucher) he shall be re-imbursed the entire amount which he spent for outward and return journeys for exchanging concession vouchers.

TA Entitlements to Relatives on DIL/DEATH (RULE 161 TR).

DI List. Individual placed on dangerously ill list, the TA entitlements of relatives are as follows:-

Two members allowed

One relative may travel by air

The second person not necessarily be relative may travel by rail/road but this individual may also accompany the relative by air subject to following condition:-

(a) Relative is lady.

(b) Relative is male but over 60 years of age or inform physically handicapped, or ill at the time of departure to the beside of dangerously ill individual.

(c) Return journey by rail/road in the entitled class.

NOTE: Authority to decide the condition of relative is CO/Officer-in-Charge , Hospital in the case of service hospital and in other cases the authority who issues the notifications of dangerous illness.

Death. Individual who dies in service, the TA entitlement for relatives is as follows:-

Three relatives by air/rail/road (married person).

NOTE. In case where only one relative travels a second individual may accompany the relative by air subject to fulfillment of conditions.

Return journey will however be performed by rail/road by the mode and class of accommodation entitled to the deceased.

Death due to Suicide.

(a) One relative be Air/Rail/Road

(b) Second person not necessary a relative may also accompany the relative if the Relative is a lady.

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Conveyance to the Relative of Service Personnel who are Battle Casualty and Undergoing Treatment in Military Hospital (Rule 162 TR).

The following facilities will be granted to relatives of all ranks upto and including Commander who are battle casualties or casualties from concessional areas and who though not on the dangerously ill list, have been under going treatment in hospitals for more than three months.:-

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Sailors on Promotion to SD List (Rule 192 TR Note)

Self. Free conveyance in 2nd AC from duty station to training establishment and on completion of PPT (Post Promotion Training) free conveyance to permanent duty station in the entitled class.

Baggage. 75 Kgs from old duty station to training establishments and on completion of training to permanent duty station.

Family. Free warrant for family and baggage authorised under Rule 70 TR less conveyed by the officer vide para 701 above i.e. 75 Kgs from old duty station to selected place of Residence *SOR) or Home station and then to new duty station of the Head of the family.

NOTE: DA for period of halt is not entitled. However, DA for self for journey is admissible.

Entitlement on Retirement/Release/Transfer to Reserve/Discharge Service Personnel (Rule 200 TR).

Service personnel on their retirement/LPR/Transfer to reserve/discharge/reduction in establishment/invalidment from service are entitled to the following:-

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Conveyance to Service Personnel on Removal/Dismissal from Service (Rule 209 & 210 TR).

Officers (Rule 209 TR).

No other allowance is admissible.

Sailors (Rule 210 TR).

(a) Free railway warrant for self and family to home town provided the family joined the Head of family at the duty station at Govt. expense.

(b) No other allowance is admissible.

TA Entitlement of families of sailors who die while in service (Rule 217 TR)

All entitlements as on permanent duty are admissible from duty station to SPR.

Conveyance of Dead Body of a Civilian paid from Defence Service Estimates or a Service Personnel (Rule 218 TR).

If Death Occurs while at Permanent Headquarters in India. If the family of deceased desire to transport the body of the deceased to his home town, this will have to done under their own arrangements subject to the reimbursement of the amount due to them under the provisions of relevant rules of Traveling Allowance on retirement.

If Death Occurs while on Tour. If the death of deceased occurs while on tour in India or abroad, the body may be brought by air on a commercial flight to the Headquarters or to home town according to the wishes of the family. In such cases, the expenditure will be mate by the Government. The cost of embalming the dead body and that of coffin will also be reimbursement to the family of the deceased. The embalming expenses and the cost of coffin should be the barest minimum and on the basis of austerity standards.

Competent authority mentioned in Appendix 'I' may accord approval for the air travel of one non-entitled service person/civilian for accompanying the dead body of the deceased service personnel/civilians paid from Defence Service Estimates from the place of death to the place of last rites or his home town, in case no family is available to accompany the dead body of the deceased personnel, with the stipulation that the return journey will be performed by the individual in the entitled class by rail/ road/steamer.

ENTITLEMENTS ON DEPUTATION ABROAD IN A FOREIGN MISSION (TR 244)

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ENTITLEMENTS PRIOR TO DEPUTATION

Free Air Passage. One is entitled for free air passage (as per entitled class) on approved route for self, wife and children (restricted to two children borne after 31 Dec 1987) form the airport in India (normally form Mumbai) to the nearest airport of the Foreign Mission actually located. Initially the individual can report without family, however the family must join the head of the family within six months from the date of reporting at the Mission.

          Advances paid on prior to Deputation. Following advances paid prior to deputation in Indian Rupees:

                (a) Officers

  • Composite Transfer Grant - One Month's Pay
  • Outfit Allowance - Rs. 6500/-

  • Crockery and Cutlery Grant - Rs. 1700/-

  • Composite Transfer Grant - One Month's Pay
  • Outfit Allowance - Rs. 3500/-

  • Crockery and Cutlery Grant - Rs. 1700/-

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ENTITLEMENTS ON REPORTING

Packing Charges and Transportation charges of Unaccompanied Baggage. Personnel selected for deputation are entitled for packing charges and transportation charges of baggage from the port of embarkation to the port of disembarkation (i.e. Duty station of Foreign Mission). Unaccompanied baggage can be booked by air or by sea and entitlements are as follows: -
  BY AIR  BY SEA
Officers 1120 Kgs 6000 Kgs
Sailors 560 Kgs 1400 Kgs

Note : - Weight of unaccompanied baggage will be reduced as per weight of accompanied luggage (i.e. 20 Kgs per air ticket).

Invoices for the payment of packing charges and transportation of unaccompanied baggage charges required to be submitted to the Accounts Department of the Mission while settlement of permanent duty claim. The same will be reimbursed as per laid down rate in the Mission. The settlement clam is required to be submitted within six months from the date of reporting to the Mission. This is claimed in Indian Rupees.

Journey DA Journey DA can be adjusted on settlement claim. It is basically paid for the halts at different airports during the transit. If the hotel at transit has not been provided by the airlines and the individual makes own arrangement for the stay in transit, then DA in US Dollars of that particular country can be claimed, otherwise 25% of DA. JDA can also be claimed for family members, who have actually traveled.

Portage Charges Portage charges is the charges paid to the porters at the airport and hotels by the individual for the accompanied luggage. It is also can be claimed while settlement claim is submitted. To claim this one has to produce the luggage tags provided at he airport while booking the accompanied luggage. It is calculated USD 1/- per piece and number of embarkation/disembarkation at the foreign country airports/hotels.

Documents required for settlement claim at the Mission
  • Proceeding Genform for deputation.
  • Payment Voucher copy and the advance drawn in India.

  • Original Air tickets along  with baggage tags.

  • Office order. (Issued by the mission on joining)

  • Original airway bills for the unaccompanied luggage alongwith packing list of items.

  • Original Invoices and receipts for transportation of unaccompanied luggage.

  • Original receipt of packing charges.

  • A covering note originated by the individual while submission of claim giving all the details like date of reporting at the mission, family member details who performed the journey, details of journey performed, advance drawn in India etc.

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ENTITLEMENTS DURING THE PERIOD OF DEPUTATION

The details of Pay & Allowances and deduction during deputation is fixed initially on the authority of the LPC (Last Pay Certificate) issued by the NPO and it is updated on the basis of Revised Last Pay Certificate issued by NPO. It commence from the date of joining at the mission.

Following Pay & Allowances are paid at the Mission :-

(a) Officers

Basic Pay Rank Pay KMA
Foreign Allowance Special Increment  

(b) Sailors

Basic Pay GCB Pay CPMA
 Foreign Allowance Special Increment  

Note :- This is paid in US Dollars

Foreign Allowance Foreign Allowance for any country is fixed on the basis of UN Indexation and it differs for one country to another country. It is revised in each financial year. During home leave, if family is not residing at the duty station, then 25% of the FA will be paid for the leave period.

Deductions Net pay is calculated after normal deductions towards subscription like DSOP/AFPP, NGIS, INBA etc. Net pay is calculated in US Dollars.

Apart from the above mentioned pay and allowances, one is also entitled for the re-imbursement of Medical Expenditure and Electricity charges.

Re-Imbursement of Medical charges/expenditure Like India one is also entitled for free medical treatment for self and family members, provided the treatment should have been undertaken by the mission authorised panel of doctors. However, one has to expense first on account of medical treatment and can claim subsequently for re-imbursement. If the medical treatment requires large amount of money, like during hospitalisation, there is a provision that expenses can be met directly by the Government. Re-imbursement of medical expenses requires submission of the following documents along with the claim:-

  • A covering note from the individual.
  • Original cash receipt and invoice.
  • Certificate from the approved doctor.
  • Certificate from the individual.

Re-Imbursement of Electricity Charges One has to pay the Electricity and water charges for the residence provided by the Mission. However, it can be re-imbursed after deducting the liability of the consumption of electricity (officer - 500 units and sailors - 300 units). One has to pay first the full amount of electricity charges as mentioned in the electricity bill and can subsequently put up a claim for reimbursement. It is also called as a “Heating Allowance”. Basically it is admissible for those countries which are having very low temperature during winter time. It is not admissible through out the year. It is admissible only for that particular period when it is having very low temperature. This period is decided at the discretion of the High Commissioner. For re-imbursement one has to produce the original paid electricity bill under a covering note originated by the individual.

Re-imbursement of Transportation Charges for Personal Car and its Insurance. Only officers are entitled for re-imbursement of transportation charges for personal car and subsequent insurance cover of the car. The aim of this policy is that officer can use his own personal car to meet official meetings/functions when official car is not available to provide. Transportation charges can be re-imbursed annually. The officer has to pay first and then partial amount will be re-imbursed after mathematical calculation as per rules governed in the MEA.

House Rent. If the accommodation provided to the individual rented by the Indian Govt. then the rent is paid directly to the house owner by the Govt. Rate of rent is fixed initially subject to the prior approval of the MEA, subsequently 10% increment can be mad annually at the discretion of the High Commissioner.

Representational Grant. Representational officers are entitled for Representational Grant on account of hospitality to the official guests. A Naval officer of the rant of captain (equivalent to the First Secretary of the MEA) is entitled for USD 300/- per month. Balance unspent amount can be carried forward to the next month, however unspent amount would be lapsed at the end of the financial year. A register is maintained to keep the account of the expenditure is called “RG Register” which is put up to the High Commissioner, giving details of the expenditure, for countersign. This is also locally pre-audited and is being re-imbursed.

Home Leave Passage. Only one “Home Leave Passage” is permitted for the whole deputation period for self and family. Family can travel independently. Free Air Passage would be provided from the nearest Airport of the Mission of the nearest Airport of the Home station on approved route. Home Leave is to be granted by NHQ.

Emergency Leave Passage. Only one Emergency Leave Passage can be availed for the whole deputation period. This is admissible either for self or wife.

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ENTITLEMENTS ON RETURN FROM DEPUTATION

Composite Transfer Grant can be paid in advance to service personnel while returning back from deputation. Expenditure on account of packing and transportation of baggage is directly paid by the Mission to the authorised panel listed packers.

On return the following can be claimed: -

(a) JDA
(b) Portage Charges

Final Air Passage. Final Air Passage will be provided to self and family by the Mission from the nearest Airport of the Mission located to the nearest Airport of the New Duty Station.